Emails. They are something that we all use to keep in touch with one another and I’m sure that most of us don’t give the ones that we send a second thought. However, it might be necessary to start putting a bit more thought into your emails. After all, they are the main line of communication with clients for most freelancers.
It can be easy enough to improve your emails and ensure that you and your business come across well in each on that you send. You just need to use these next few tips that can help you with your email etiquette.
Add A Signature
First of all, it’s a good idea to add a signature to all of your emails. If you navigate to the settings page, you should find it among the tools and settings that allow you to personalize your emails. The signature should include some basic contact information, including direct phone number. It’s also a good idea to have your name, position in the company or job title, and website in there as well. Then anyone who you email has all this information close at hand.
Always Turn On Auto-Replies When Out Of Office
In most email providers, including Microsoft Office 365 and Gmail, you can set up auto-replies that will be sent to anyone who emails you during a set period of time. These are ideal for using when you are away on vacation or out of the office for a few days for another reason. You can customize the email that is sent out to recipients, so you get the chance to explain your absence and state when you will be returning to the office. Then no one will think that you are ignoring them if you don’t get back to them right away.
Double Check Spelling And Grammar
This point should go without saying but there still are a lot of people who don’t re-read their emails before hitting send. It is absolutely crucial that you do check through your emails, though, as any spelling and grammar errors could reflect badly on you and your company. After all, anyone who receives a badly written email might think that this is reflective of your work. If you struggle to spot errors, you could always use an online proofreading tool like Grammarly.
Keep Things Respectful
When it comes to the tone of your email, you always need to be friendly and respectful. It’s important that you are professional otherwise you might come off quite badly, and this could put a potential client off working with you. Even if you disagree with someone, you should do so in a polite way so that you don’t come off as being rude.
Be Careful Not To Spam Anyone
Finally, you should limit the number of emails you send to one before you get a reply from them. If you send a few over a short period of time, they might think you are spamming them!
Don’t forget these important email etiquette tips.