If you run a business and you are about to move into a new office, you may already be aware of what a logistical headache this can be. You want to get settled into your new premises with as few disruptions to your business as possible, though this isn’t always the easiest thing to do in the world. To give you a nudge in the right direction, this quick guide outlines the main steps that you will want to take when you are relocating into a new office.
Picking the Premises
The first thing that you need to do is select the location of your new offices. You need to do this with plenty of time to spare so you are not rushed into a place that isn’t right for your business. Give yourself a deadline so that this task doesn’t drag on indefinitely.
If you are on a tight budget, you don’t need to worry too much about looks in the first instance. Functionality is much more important. There are several key questions that you need to ask yourself:
- Can you afford the place comfortably?
- Is there enough room for expansion?
- Is the location right for your business (e.g. in an area with high-footfall or access to important services)?
- What sort of facilities are located nearby?
You should be aiming to tick as many of the relevant boxes as you possibly can.
Next up, you need to have a solid plan in place to ensure that everything goes as smoothly as possible. You should measure the space that you have to work with and order key items like furniture with plenty of time to spare. Get removal quotes or look into van hire depending on how much stuff you have to move across. Sort out the essentials like insurance, business rates, IT, electronics and phone lines. Organize your change of address notification for your clients and suppliers. If you give yourself a number of weeks to do this bit by bit, you will be less stressed when everything isn’t left to be done at the last minute.
Packing Up and Moving
If you are going to hire a professional removal company, you should look to get multiple quotes. You want to choose one with a good reputation that fits in with your price point. If possible, you may want to move over a weekend to minimize disruptions. Make sure that you oversee the move yourself or get a trusted member of the team to do so. Keep a checklist to make sure that nothing goes missing along the way. Only start inviting clients to your new premises when everything is in place and looking at its best.