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You want to keep your business expenses as low as possible. As such, you need to look at the biggest money drainers in your company. From here, your attention may likely turn to your office.
Offices can be essential for business operations, but they can cost a lot of money. There are potential rental costs, but you have other office overheads to contend with as well. If you want to start saving money in your office – and cut your expenses – then here are some tips to take into consideration:
Switch from desktop computers to laptops
Computers are a significant source of office expenses. Mainly, this is just because they consume so much energy. Think about it, they’re plugged in for hours every single day, and this ramps up your energy bill. The strange thing is, there’s a simple solution to this problem; use laptops instead. A laptop can be used when it’s not plugged into a power source. This can give you a good few hours of work without using up energy. They only take a couple of hours to fully charge, and then you can unplug them and use them without a mains supply again. It will save you a ridiculous amount of energy – laptops use between 20 – 50 Watts, while desktops consume around 60 – 200. Think about how much money this translates to when you use the device for hours a day, every day of the week!
Change to a VoIP phone system
Voice-over-internet-protocol phone systems are all the rage in modern offices. The short description is that this system lets you make and receive calls over an internet connection, rather than the traditional landline method. They’re way more convenient, easier for everyone to use, and they cost less than a conventional phone system as well. You can learn more about them by looking online, but it’s a smart solution to slash your office costs. Phone bills can be pretty substantial, which just builds your overhead expenses. What’s more, you don’t lose anything with a VoIP phone system, but you definitely gain a lot.
Encourage flexible work patterns
Employees work best when they’re given flexible working patterns. With the evolution of cloud technology, it’s easy for people to work from home. This doesn’t need to be a permanent thing, but you can let people work at home for a couple of days every week. In doing so, you will save money on a lot of your office operating costs. Again, this saves a significant amount of energy as you will have days where there are hardly any employees in your office. But, if you work it out so there’s always at least one or two people working from home every day, then you could maybe downsize to a smaller place. Smaller offices tend to be more affordable, so this saves money on your monthly rent.
An office should be something that improves your business and allows you to be more productive. Therefore, you don’t want it to hold you back by being too costly. Use these ideas to slash your overhead costs and save money in your office.