With technology making everything so easy and accessible, it is often forgotten is that not all information is digital…yet.
Businesses are under increased pressure to digitize information – whether it is to save paper to help the environment or indeed make their data more accessible. But how? And what will businesses do with their mountain of boxes full of document and information?
Luckily, technology has also meant that modern scanning very advanced and provides much more than just a scan of physical data. Intelligent software such as OCR can copy text or handwritten data and make it searchable and editable. Scanning can now be used for invoicing, image processing, collaboration, and even tagging and it’s also very reliable.
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Today, businesses need to start to think more carefully about their physical data and here are some of the top reasons why.
It makes it quicker to find files and manage data
People often ask for their data to be edited or deleted. Having it accessible and searchable makes it faster to find records and easier to manage data.
It saves cash on physical storage
Paying for physical data to be stored can be an unnecessarily expensive, especially if in future nobody will know what’s in the box or how to find it.
It saves space and money
Scanning documents frees up office space so it can be used to generate more revenue for companies. Thousands of files can be stored on a single server rather than taking up space in a large filing cabinet.
It improves data security
Protecting hard copy information is difficult as it is, however, scanned documents can be encrypted, password protected, and securely stored in the cloud. You can assign access levels to specific users and track all file activity.
It improves staff collaboration
Document scanning makes it easy to share documents and collaborate on projects without having to reproduce information on paper. Staff in multiple locations can access and view electronic documents simultaneously.
It encourages better customer service
Document scanning lets you get relevant information to your clients much faster.
It reduces paper clutter – and helps the environment
According to the Paperless Project, the average office worker uses 10,000 sheets of paper every year. That’s a lot of trees!
Improves disaster recovery
Paper documents are especially vulnerable to fires, floods, and natural disasters. Fortunately, document scanning offers enhanced disaster recovery for your business. Digital images can be backed up to tape or hard drive or protected electronically with an e-vaulting solution.
So, you probably won’t need any more convincing and with document scanning services in North Carolina, then there’s no excuse not to digitize everything. Do your bit, save the planet, save time and treat your customers to quicker service.
